Live command centre
One shared picture of the day
See who is on, what is open and what needs attention — without chasing updates across phones, paper and separate chats.
OAO / Event operations
Run the event, not the chaos.
One place to coordinate staff, security, vendors, incidents, tasks and live event information.
Organiser-facing operations
Coordination, visibility, records and workflow.
OAO is Wheelside’s event operations platform. It is built for the people running the day — not a public companion, and not a replacement for radios, steward comms or emergency procedures.
Hosted Events and OAO stay separate.Hosted Events is the visitor-facing companion. OAO is the organiser operations layer. They work together. They are not Passport, and they are not Adventures.
What OAO holds
The live day, in one calm place.
Staff & workforce
Know who is where, and why
Keep rostering, assignments and responsibilities visible so crew, stewards and leads are working from the same plan.
Security
Visibility for posts, tasks and incidents
Give security a live operational view. OAO supports coordination and records. It does not replace radios or emergency procedures.
Vendors
Traders in one operational list
Hold stall locations, contacts and day-of notes together so vendor questions have a clear owner.
Incidents
Log it once. Share the record.
Capture, assign and follow incidents so the story of the day is written down — not scattered across messages.
Tasks
Turn the run-of-show into work
Give each job an owner and a status, from gates and briefings to close-down, so the day moves forward in order.
Communication
Operational updates, not emergency comms
Share the right information with the right people. OAO complements radios and safety-critical channels. It does not replace them.
Post-event record
Leave with a clear account of the day
Keep what happened, what was resolved and what to improve next time — a record the next briefing can actually use.
Wheelside-operated support
You run the event. We help run the digital operation around it.
Wheelside can operate the digital layer with you: setup, configuration, onboarding, event-day support and the record afterwards. The promise is coordination and visibility — not safety-critical communications.
Setup
Agree the shape of the operation before the gates open.
Event configuration
Staff, vendors, tasks and live information structured for the venue.
Organiser onboarding
A short, practical introduction for the people running the day.
Event-day digital support
Wheelside can sit with you on the digital layer while you run the event.
Post-event reporting
A clear record after close-down — not a pile of screenshots.
In the field
Developed around real event workflows.
Hosted Events and OAO are being developed and tested around real event-day workflows, including JUSA Card Show 2026 at Grangemouth Stadium. That is a working test of the digital operation — not a claim of official partnership.
Next conversation
Bring the day back to one place.
If you run festivals, conventions, shows or venue programmes, we can talk through how OAO and Hosted Events would sit around your existing operation.